Cookie Policy
Effective date: [Effective date to be set] · Last updated: September 2, 2026
The cookies and similar browser technologies WebinarGrid uses, what each one is for, and how you can control them.
1. Scope
This Cookie Policy explains the cookies and similar technologies used on the WebinarGrid marketing website and in the WebinarGrid application. It supplements our Privacy Policy, which explains more broadly how we handle personal information.
Cookies are small text files stored in your browser. We also use browser local storage and session storage, which work similarly but are not sent to our servers automatically. This policy covers all of these.
2. Summary
The WebinarGrid application uses strictly necessary cookies only — the cookies that keep you signed in and identify you within a webinar. It sets no advertising or tracking cookies. Our marketing website uses Google Analytics, which is an analytics technology and is not strictly necessary. We do not use advertising cookies, cross-site tracking, or email tracking pixels anywhere.
4. Browser storage used in the application
The application also stores information directly in your browser using local storage and session storage. This information stays in your browser and is used to keep the interface working correctly.
| Item | Purpose | Storage |
|---|---|---|
| user | Your basic profile — name, email address and role — so the interface can display your account without refetching it | Local / session storage |
| wg_token | A copy of your session token, used when your browser does not send the cookie | Local storage |
| wg_pending_plan | Remembers which plan you selected while you complete sign-up | Local storage |
| wg_visitor_id | A randomly generated identifier used to count unique visitors to webinar registration pages. It is not linked to your name or email address. | Local storage |
| wg_panelist_token, wg_panelist_join_token, wg_panelist_join_series_id | Carries panelist join details through the join flow, scoped to the browser tab | Session storage |
| Draft, dismissal and preference keys | Saves in-progress work such as webinar timeline drafts, and remembers which notices, banners and calls-to-action you have dismissed | Local / session storage |
5. Cookies on our marketing website
Our marketing website does not set any cookies of its own. It does use Google Analytics to understand how visitors find and use the site — for example which pages are read and how many people visit. This is an analytics technology and is not strictly necessary for the website to work.
| Cookie | Set by | Purpose | Duration |
|---|---|---|---|
| _ga | Google Analytics | Distinguishes one visitor from another so that visits can be counted | 2 years |
| _ga_<container id> | Google Analytics | Maintains analytics session state | 2 years |
Google Analytics is provided by Google. Information collected through it is processed by Google in accordance with its own privacy terms. We use it in aggregate — to understand traffic and page performance — not to identify individual visitors.
We do not currently present a cookie consent banner. If you are in a region where consent is required for analytics cookies, you can prevent them using the browser controls described in section 7, or by installing Google's opt-out browser add-on. We are reviewing this and expect to introduce a consent mechanism.
6. What we do not use
To be clear about the technologies we have chosen not to use:
- No advertising or retargeting cookies, and no advertising pixels of any kind
- No cross-site tracking, and no sharing of identifiers with advertising networks or data brokers
- No tag manager, session-replay or heatmap tools
- No tracking pixels in our emails — we do not record whether you opened an email
- No third-party analytics inside the WebinarGrid application itself
- No social media tracking widgets or third-party embeds on our marketing website
Where a webinar host shares a link in chat, clicking it may pass through a WebinarGrid redirect so the host can see how many attendees clicked. This records the click against the webinar; it does not set any identifier on the destination website and does not follow you around the internet.
8. Changes to this policy
We will update this policy when the technologies we use change. When we do, we will revise the "Last updated" date above. If we introduce a technology that requires your consent, we will ask for it at that time.
9. Contact us
Questions about this Cookie Policy can be sent to [PRIVACY CONTACT EMAIL].